February 4, 2008

Chairperson Carter called the regular meeting of the Fort Calhoun Planning Commission to order at 7:30 P.M. Monday, February 4, 2008. Notice of the meeting was given in advance thereof by publication or posting, said forms of notice being designated methods for giving notice, an affidavit of publication or a certification of posting being attached to these minutes.

The agenda packets were distributed to the Chair and Board Members on January 31, 2008. Meetings are open to the public. Chairperson Carter announced a copy of the open meetings law is posted continually for public inspection on the bulletin board in the Council Chambers/Library.

The following answered roll: Darin Wilson, Rich Johnson, Ralph Carter and Carmine Pane. Eric Herbert, absent.

Planning Consultant Chris Solberg, AICP, with TSA was present.

Member Wilson made a motion seconded by Member Pane to approve the January 7, 2008 minutes as published. With members Johnson, Carter, Pane and Wilson voting "Aye", Herbert absent, motion carried.

Unfinished Business:

Member Wilson made a motion seconded by Member Carter to approve the adoption of the amended Planning Commission By-Laws as prepared. With members Carter, Pane, Wilson and Johnson voting "Aye", Herbert absent, motion carried.

Member Wilson made a motion seconded by Member Carter to make recommendation to the City Council the approval of Ordinance No. 602, adopting the Planning Commission By-Laws. With members Pane, Wilson, Johnson and Carter voting "Aye", Herbert absent, motion carried.

New Business:

Member Pane made a motion seconded by Member Wilson to make recommendation to the City Council the approval of the Final Plat for the Karas Subdivision of Tax Lot 108 (2-11-17). With members Johnson, Wilson, Carter and Pane voting "Aye", Herbert absent, motion carried.

Mike Roehrs accompanied by Randy Kusek (son-in-law), provided a concept plan for a subdivision of Tax Lot 48 (15-17-12), currently known as 4570 Roehrs Lane. The proposal is to divide the current 15-acre lot into three separate lots. Mr. Roehrs was provided with a couple of basic alternatives in the layout of the proposed lots that would be generally acceptable under the City's Development Regulations. He was also informed to review the legal documents of the existing easement road to ensure the development of the additional lots would not violate the agreement. The presenters of the concept took comments under consideration and a full review will be conducted when an application for preliminary plat is filed.

Mitch McGowan accompanied by Mark Westergard, E & A Consulting Group, provided a concept plan for a 22-lot subdivision of Tax Lots 112 & 114 (10-17-12) currently know as 7618 CR P32. The proposed subdivision plan would be an east addition to Clearwater Creek. The Planning Commission noted to the presenters aspects of the concept plan that would not comply with the City's Development Regulations. The three main issues discussed were the length of the proposed cul-de-sacs [503(g)(3)(a)], sight lines from the beginning of the cul-de-sacs to the ends [503(g)(3)(a)], and the lack of secondary access to the lots [502(a)(4)]. The presenters of the concept took comments under consideration and a full review will be conducted when an application for preliminary plat is filed. Mr. McGowan also mentioned possibly requesting a pre-conference of the concept plan with the City Council prior to application, and Chairman Carter remarked that it is not necessary before the application.

Chairperson Carter noted the following permits were issued January 1 through January 31, 2008: Bonacci, electrical in garage; Carter, water heater; Meinhold, electrical in garage. Discussion resulting in a request that this agenda item is changed to Report of Permits, going forward.

The Washington County procedure for addressing new construction in the One-Mile ETJ as outlined by the E-911 Coordinator was distributed and discussed briefly. The information will be forwarded to Member Herbert for review and comment.

Public Comments:

Jeanne Knight briefly stated her concerns regarding waivers discussed and possibly considered on the proposed McGowan Major Subdivision concept plan.

Future Agenda Items:

o Bob Andersen pending Lot Consolidation in Halford's Cherry Hills Plaza o Committee Appointments

Member Pane made a motion seconded by Johnson to adjourn, with all members present voting "Aye", the meeting adjourned at 9:26 P.M.