Bylaws of the Rotary Club of
.
Article I
Definitions
1. Board:
The Board of Directors of this club.
2.
Director:
A member of this club's Board of Directors.
3.
Member:
A member, other than an honorary member, of this club.
4.
RI:
Rotary International.
5.
Year:
The twelve-month period that begins on 1 July.
Article 2
Board
The governing body of this
club shall be the board consisting of 9 members of this club, namely, the
president, vice-president, president-elect (or president-nominee, if no
successor has been elected), secretary, treasurer, and the sergeant-at-arms. At
the discretion of the board, also added can be the 2 directors elected in
accordance with article 3, section 1 of these bylaws, and the immediate past
president.
Article
3 Election of
Directors and Officers
Section 1 –
At a regular meeting one month prior to the meeting for election of officers,
the presiding officer shall ask for nominations by members of the club for
vice-president, secretary, treasurer, and 2 directors. The nominations may be
presented by a nominating committee or by members from the floor, by either or
by both as a club may determine. If it is determined to use a nominating
committee, such committee shall be appointed as the club may determine. The
nominations duly made shall be placed on a ballot in alphabetical order under
each office and shall be voted for at the annual meeting. The candidates for
vice-president, secretary, and treasurer receiving a majority of the votes shall
be declared elected to their respective offices. The 2 candidates for director
receiving a majority of the votes shall be declared elected as directors. The
candidate for vice- president elected in such balloting shall be the
president-nominee and serve as a director for the year commencing on the first
day of July next following the election, and shall assume office as president on
1 July immediately following that year.
The president-nominee shall take the title of president-elect on 1 July
in the year prior to taking office as president.
Section 2 –
The officers and directors, so elected, together
with the immediate past president shall constitute the board. Within one week
after their election, the directors-elect shall meet and elect some member of
the club to act as sergeant-at-arms.
Section 3 –
A vacancy in the board or any office shall be
filled by action of the remaining directors.
Section 4 –
A vacancy in the position of any officer-elect
or director-elect shall be filled by action of the remaining directors-elect.
Article 4
Duties of Officers
Section 1 –
President.
It shall be the duty of the president to preside at meetings of the club and the
board and to perform other duties as ordinarily pertain to the office of
president.
Section 2 –
President-elect.
It shall be the duty of the president-elect to serve as a director and to
perform such other duties as may be prescribed by the president or the board.
Section 3 –
Vice-President.
It shall be the duty of the vice-president to preside at meetings of the club
and the board in the absence of the president and to perform other duties as
ordinarily pertain to the office of vice-president.
Section 4 –
Secretary.
It shall be the duty of the secretary to keep membership records; record
attendance at meetings; send out notices of club, board, and committee meetings;
record and preserve the minutes of such meetings; report as required to RI,
including the semiannual reports of membership on 1 January and 1 July of each
year, which shall include per capita dues for all members and prorated dues for
active members who have been elected to membership in the club since the start
of the July or January semiannual reporting period; report changes in
membership; provide the monthly attendance report, which shall be made to the
district governor within 10 days of the last meeting of the month; collect and
remit RI official magazine subscriptions; and perform other duties as usually
pertain to the office of secretary.
Section 5 –
Treasurer.
It shall be the duty of the treasurer to have custody of all funds, accounting
for it to the club annually and at any other time upon demand by the board, and
to perform other duties as pertains to the office of treasurer. Upon retirement
from office, the treasurer shall turn over to the incoming treasurer or to the
president all funds, books of accounts, or any other club property.
Section 6 –
Sergeant-at-Arms.
The duties of the sergeant-at-arms shall be such as are usually prescribed for
such office and other duties as may be prescribed by the president or the board.
Article
5 Meetings
Section 2 –
The regular weekly meetings of this club shall
be held on Tuesday at 1200 (noon).
Due notice of any changes in or canceling of the regular meeting shall be given
to all members of the club. All members excepting an honorary member (or member
excused pursuant to the standard Rotary club constitution) in good standing in
this club, on the day of the regular meeting, must be counted as present or
absent, and attendance must be evidenced by the member’s being present for at
least sixty (60) percent of the time devoted to the regular meeting, either at
this club or at any other Rotary club, or as otherwise provided in the standard
Rotary club constitution, article 9, sections 1 and 2.
Section 3 –
One-third of the membership shall constitute a
quorum at the annual and regular meetings of this club.
Section 4 –
Regular meetings of the board shall be held
quarterly. Special meetings of the board
shall be called by the president, whenever deemed necessary, or upon the request
of two (2) directors, due notice having been given.
Section 5 –
A majority of the directors shall constitute a
quorum of the board.
Article 6
Fees and Dues
Section 1 –
The admission fee shall be determined by the
board annually to be paid before the applicant can qualify as a member, except
as provided for in the standard Rotary club constitution, article 11.
Section 2 –
The membership dues shall be $ 360.00 per annum,
payable quarterly on the first day of July, October, January and April, with the
understanding that a portion of each
payment shall be applied to each member’s subscription to the RI official
magazine.
Article 7
Method of Voting
The business
of this club shall be transacted by
viva voce* vote except the
election of officers and directors, which shall be by ballot.
The board may determine that a specific resolution be considered by
ballot rather than by viva voce vote.
(Note:
Viva
voce vote is defined as when club voting is conducted by vocal assent.
Article 8
Four Avenues of Service
The four Avenues of Service
are the philosophical and practical framework for the work of this Rotary club.
They are Club Service, Vocational Service, Community Service, and International
Service. This club will be active in each of the four Avenues of Service. Club
members are expected to participate in at least one club fund raising activity
per year.
Article 9
Committees
Club committees are charged
with carrying out the annual and long-range goals of the club based on the four
Avenues of Service. The president-elect, president, and immediate past president
should work together to ensure continuity of leadership and succession planning.
When feasible, committee members should be appointed to the same committee for
three years to ensure consistency. The president-elect is responsible for
appointing committee members to fill vacancies, appointing committee chairs, and
conducting planning meetings prior to the start of the year in office.
It is recommended that the chair have previous experience as a member of
the committee. Standing committees should be appointed as follows:
·
Membership
This committee should develop and implement a comprehensive plan for the
recruitment and retention of
members.
·
Club
This committee should develop and implement plans to provide the public
with information about Rotary
and to promote the club’s service projects and activities.
·
Club
Administration
This committee should conduct activities associated with the effective
operation of the club.
·
Service Projects
This committee should develop and implement educational, humanitarian,
and vocational projects that
address the needs of its community and communities in other countries.
·
The Rotary
Foundation
This committee should develop and implement plans to support The Rotary
Foundation through both financial
contributions and program participation.
Additional ad hoc
committees may be appointed as needed.
(a) The president shall be ex officio a member
of all committees and, as such, shall have all the privileges of membership
thereon.
(b) Each committee shall transact its business
as is delegated to it in these bylaws and such additional business as may be
referred to it by the president or the board. Except where special authority is
given by the board, such committees shall not take action until a report has
been made and approved by the board.
(c) Each chair shall be responsible for regular
meetings and activities of the committee, shall supervise and coordinate the
work of the committee, and shall report to the board on all committee
activities.
Article 10
Duties of Committees
The duties of all
committees shall be established and reviewed by the president for his or her
year. In declaring the duties of each, the president shall reference appropriate
RI materials. The service projects committee will consider the Avenues of
Vocational Service, Community Service, and International Service when developing
plans for the year.
Each committee shall have a
specific mandate, clearly defined goals, and action plans established by the
beginning of each year for implementation during the course of the year. It
shall be the primary responsibility of the president-elect to provide the
necessary leadership to prepare a recommendation for club committees, mandates,
goals, and plans for presentation to the board in advance of the commencement of
the year as noted above.
Article 11
Leave of Absence
Upon written application to
the board, setting forth good and sufficient cause, leave of absence may be
granted excusing a member from attending the meetings of the club for a
specified length of time.
__________________
(Note: Such leave of absence does operate to prevent a forfeiture of
membership; it does not operate to give the club credit for the member’s
attendance. Unless the member attends a regular meeting of some other club, the
excused member must be recorded as absent except that absence authorized under
the provisions of the Standard Rotary Club Constitution is not computed in the
attendance record of the club.)
Article 12
Finances
Section 1 –
Prior to the beginning of each fiscal year, the
board shall prepare a budget of estimated income and expenditures for the year,
which shall stand as the limit of expenditures for these purposes, unless
otherwise ordered by action of the board.
The budget shall be broken into two separate parts: one in respect of
club operations and one in respect of charitable/service operations.
Section 2 –
The treasurer shall deposit all club funds in a
bank, named by the board. The club funds shall be divided into two separate
parts: club operations and service projects.
Section 3 –
All bills shall be paid by the treasurer or
other authorized officer only when approved by two other officers or directors.
Section 4 –
A thorough review of all financial transactions
by a qualified person shall be made once each year.
Section 5 –
Officers having charge or control of club funds
shall give bond as required by the board for the safe custody of the funds of
the club, cost of bond to be borne by the club.
Section 6 –
The fiscal year of this club shall extend from 1
July to 30 June, and for the collection of members' dues shall be payable
quarterly on the first day of July, October, January and April, The payment of
per capita dues and RI official magazine subscriptions shall be made on 1 July
and 1 January of each year on the basis of the membership of the club on those
dates.
Article 13
Method of Electing Members
Section 1 –
The name of a prospective member, proposed by an
active member of the club, shall be submitted to the board in writing, through
the club secretary. A transferring or former member of another club may be
proposed to active membership by the former club. The proposal shall be kept
confidential except as otherwise provided in this procedure.
Section 2 –
The board shall ensure that the proposal meets
all the classification and membership requirements of the standard Rotary club
constitution.
Section 3 –
The board shall approve or disapprove the
proposal within 10 days of its submission and shall notify the proposer, through
the club secretary, of its decision.
Section 4 –
If the decision of the board is favorable, the
prospective member shall be informed of the purposes of Rotary and of the
privileges and responsibilities of membership, following which the prospective
member shall be requested to sign the membership proposal form and to permit his
or her name and proposed classification to be published to the club.
Section 5 –
If no written objection to the proposal, stating
reasons, is received by the board from any member (other than honorary) of the
club within seven (7) days following publication of information about the
prospective member, that person, upon payment of the admission fee (if not
honorary membership), as prescribed in these bylaws, shall be considered to be
elected to membership.
If any such objection has been filed with the board, it shall vote on this
matter at its next meeting. If approved despite the objection, the proposed
member, upon payment of the admission fee (if not honorary membership), shall be
considered to be elected to membership.
Section 6 –
Following the election, the president shall
arrange for the new member's induction, membership card, and new member Rotary
literature. In addition, the president or secretary will report the new member
information to RI and the president will assign a member to assist with the new
member's assimilation to the club as well as assign the new member to a club
project or function.
Section 7 –
The club may elect, in accordance with the
standard Rotary club constitution, honorary members proposed by the board.
Article 14
Resolutions
The club shall not consider
any resolution or motion to commit the club on any matter until the board has
considered it. Such resolutions or
motions, if offered at a club meeting, shall be referred to the board without
discussion
Article 15
Order of Business
Meeting called to order.
Invocation & Pledge of
Allegiance to the Flag.
Recognize Visitor(s)
Correspondence,
announcements, and Rotary information.
Committee reports if any.
Any unfinished business.
Any new business.
Address or other program
features.
Rotary 4-Way Test
Adjournment
Article 16
Amendments
These bylaws may be amended
at any regular meeting, a quorum being present, by a two-thirds vote of all
members present, provided that notice of such proposed amendment shall have been
mailed to each member at least ten (10) days before such meeting. No amendment
or addition to these bylaws can be made which is not in harmony with the
standard Rotary club constitution and with the constitution and bylaws of RI.